The Best Tech For Summer Camp Management Software

Technology at a summer camp can often have negative connotations. Phones, computers, and other gadgets can be viewed as taboo in summer camps because of being labeled as a distraction from enjoying camp activities. Whatever your view on the relationship between tech and campers, the productivity benefits of camp software are undeniable. Technology has become such an integral part of running a summer camp, from cell phones (yes, cell phones) to action cameras to summer camp software itself! Here’s what we ranked for the top must have tech features for summer camp software!

A Cloud Service:

Chances are you’ve heard this term thrown around in the tech world or even at your camp. A “cloud service” allows instant access to vast amounts of data from anywhere—without worrying about storing photos, files, and forms yourself. This means if you fill out a form while enabling a cloud service, that form is stored in “the cloud” where it can be updated or accessed in seamless fashion. Camper photos, camper medical forms, staff resumes and more. It’s all readily available to you.

Are cloud services popular? Sure! In fact, the world’s largest cloud platform, Amazon Cloud hosts some of the web’s most popular services - Netflix, Pinterest, and of course, Amazon.com - to name just a few. It also hosts a little software called CampSite that we hear is pretty popular too!

Facial Recognition Technology:

To be tech-friendly in the camp industry is to appeal to both the camp directors and the parents, both sets of adults that may or may not come from different generations of technology. The best thing here is to make technology as simple and easy to use as possible and facial recognition tech does exactly that. You may have not even noticed the power of facial recognition tech at work. It’s on social media when you upload a photo of your friends and you’re asked to confirm the names attributed to the people in the photo. This is done so the next time a photo is uploaded with the same people, the program recognizes them with better accuracy. To parents, this is like being told their kids’ photo albums come with a personal secretary. That is in truth, exactly what facial recognition means for camper parents on the receiving end of handfuls of summer camp photos.

Take our Facial Recognition module for example. This awesome feature lets parents locate their child in camp photos instantly, saving all the trouble of looking through albums of camp pictures from their camp counselor. The Facial Recognition is one of the most innovative features to connect both parents and campers in a highly super convenient manner.

Text Messaging:

Most messaging services let you archive conversations and set notifications, while others allow so much more. Because text messaging is a near essential in our everyday lives, staff that use texting as part of their summer camp management strategy are being able to send mass messages to all camper families about crucial information, from event changes to updates and emergencies. A typed message can now instantly arrive to our mobile devices instead of sitting as a voicemail, waiting to be heard. So how could communication possibly get any faster? Well, it actually has become faster as more features are being added to messaging services. For example, sending a text message to a campers' parent stating that their swimming goggles broke and to please send a new pair, could save an hour of making the call and hoping the parent picks up.

Roll Over Data:

Contact information, session dates, forms, notes, tuition plans, forms, more forms… I could go on about the enrollment process and how it can take the day away from you. With something like rollover tech, your info is easily taken care of. What is rollover tech? It’s a feature in camp management software that rolls over previously entered data for the next registration period, making the process hardly a process at all. Not when it’s much faster than before!

If your summer camp management software has rollover data, then ideally it should have parents contact information, notes, enrollment options, session dates, tuition plans, discounts and forms— all retained and open for editing at any time. Make sure your camp management software asks what you want to roll over to the next year!

Camp Management Software:

How could we not have camp management software on the list? It’s the biggest tech powerhouse of them all! Why? How? Camp management software is the all-in-one tech answer for your summer camp, meaning the features listed above (and more) are ready and waiting to be operated at your command. So go ahead and send a massive “Welcome!” text to all your campers, launch facial recognition for all camper parents to easily locate their children in photos, re-enroll campers for future summer camp adventures, and so much more!

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