The camps of our youth are a far cry from ones attended today. Whether a day camp or a sleep away camp, parents wouldn’t know anything about the camp experience after they dropped off their children until they picked them up.
In our connected world, parents are used to getting periodic check-ins from their daycares, schools, and other activities. How can camps adapt to keep up?
There are a few key features that will allow you to quickly communicate with family without needing to spend hours writing emails or making phone calls. Additionally, these same tools can save you time in coordination. Here are some features you should look for in a camp management software.
As fewer people answer phone calls and listen to voicemails, texting can be the most efficient way to reach people. You can even send messages to all of your families at once to issue reminders or ask for confirmations.
When your camp management software includes dashboard capabilities, then your parents will have one centralized location to find everything they need to know about their camper. You can update parents during the stay with photos, while parents can see exactly what’s scheduled for the day. Plus, the tool will allow parents to update contact information or make a payment so your information is always up-to-date.
Photo & Video Blog
Instead of spending time sending individual updates to parents, publish to the private photo and video blog for your camp. Only guardians and the people they grant access to will be able to see the blog.
If uploading and tagging photos every day sounds overwhelming, don’t fret! CampSite’s facial recognition software automatically tags photos of campers that you post, so parents can easily find their campers. It will even tell you how many photos appear of each camper, so you can ensure that everyone gets a shot!
Another time-saving feature of the parent dashboard is call scheduling. Whether you have kids for a few days or a few weeks, it’s easy to set up time slots for parents to schedule time to talk to their kids. No more managing calendars – you set the available times, and parents choose from what you offer.
One of the most time-consuming parts of managing a camp is the scheduling. Who is assigned to which activity, and who is staffing the activity? Do you have enough staff and equipment for the number of campers? By digitizing scheduling, campers and staff know exactly where they need to be and when.
In addition, you’ll be able to access reports based on the activity. This helps pinpoint which activities campers are assigned to and where you may need to change things up next time.
The key to modernizing your camp to meet and exceed expectations is in your technology. By investing in technology developed especially for businesses like yours, you’ll have the tools you need to communicate with family in the palm of your hand while saving time managing the day-to-day needs of running a camp.
Want to see how much easier it can be to manage your business by investing in camp technology? Request a demo to see everything that CampSite can do for you.